Guest post by Philip Grant in a personal capacity
Webcast recording of the 28 May Cabinet meeting, just about to begin.
(But Cllr. Tatler has to answer an urgent telephone
call – I wonder what that was about?)
Under my recent guest post, “Democracy in Brent – are Cabinet meeting minutes a work of fiction?”, I added several “FOR INFORMATION” comments, sharing the texts of email correspondence I’d had with Council Officers. I was trying to get them to amend the minutes of the Cabinet meeting on 28 May, so that they show a true and correct record of what happened over the award of the advertising lease for the Bobby Moore Bridge.
“FOR INFORMATION 4” was an email I’d sent on Friday afternoon to Brent’s Corporate Director (Law and Governance), setting out the changes I believed the Council needed to make to item 7 in those minutes. But the people who finally decide (at least officially) whether the minutes of the previous meeting are a correct record are the members of the Cabinet, and this is due to happen at their next meeting, on Monday morning, 17 June, at 10am (or probably 10.01am, by the time they get to item 3 on their agenda).
In view of that, I sent the following open email to the Council Leader and all members of his Cabinet at around 11.30am on Saturday 15 June. (I know it is a weekend, but they are probably all working hard, preparing for Monday’s meeting!) My email forwarded the one I had sent to Debra Norman (and I had anonymised the name of the more junior Council Officer in the version below, to protect his privacy):
FW: The minutes of the 28 May Cabinet meeting, for item 7, are incorrect.
This is an open email
Dear Councillor Butt and Cabinet members,
I am forwarding the email below, which I sent to Debra Norman (Corporate Director, Law and Governance) yesterday afternoon, so that you are aware of the need to amend the published minutes of Cabinet's 28 May meeting, when you deal with item 3, minutes of the previous meeting, at your next meeting on Monday morning, 17 June.
I know, from being at the 28 May meeting for this item myself, and from the webcast of it on the Council's website, that the minutes document attached to the agenda for your 17 June meeting does not show a correct record of the proceedings over item 7, the award of the Bobby Moore Bridge advertising lease.
In my email below, I have set out the changes which need to be made, based on the evidence in the webcast recording. I hope that you will approve those amendments at your meeting on Monday.
While writing, I would suggest that the method of "voting" on decisions at Cabinet meetings also needs to be changed, as the present 'standard practice'* can lead to misunderstanding.
Cabinet meetings are the place where the public should be able to see and hear the borough's big decisions being made. If nobody speaks about the matters being decided, or expresses their view on the decision, for or against (particularly when there is more than one option available), then there is no demonstration of democracy in action.
At the very least, when resolutions are put to Cabinet for agreement, or otherwise, the voting should be by a show of hands. I hope that Cabinet will adopt that practice, to avoid any further episodes which could bring the Council into disrepute. Thank you.
Best wishes,
Philip Grant.
------------------------------
Forwarded message:
Subject: Fwd: The minutes of the 28 May Cabinet meeting, for item 7, are incorrect
Dear Ms Norman,
Further to the emails today from ***** ***** and yourself, in response to my email this morning (sending you a copy of the blog article I had written, which has now been published online: https://wembleymatters.blogspot.com/2024/06/democracy-in-brent-are-cabinet-meeting.html ), I am writing to confirm that I still wish to challenge the accuracy of item 7 in the minutes of the Cabinet meeting on 28 May 2024.
I have noted the explanations given by Mr *****, but believe that the main criticisms of those minutes in my article are still valid. In order to try to resolve this matter, I will set out below the amendments which I believe are required to make the minutes a correct record.
1. Remove this section of the minutes for item 7:
'The Cabinet thanked those involved in the work on this and the residents who had put their views forward and RESOLVED, having noted the comments made during the presentation of the petition relating and the following options presented for consideration in relation to the award of the contract for the Bobby Moore Bridge Advertising Lease:
Option A – Advertising on the parapet walls of the bridge only where the existing digital screens are located. This will not affect any of the tiled areas.
Option B – Advertising on the parapet walls of the bridge, plus the underpass walls excluding the mural with plaque.
(1) To approve, having taken account of the reasons detailed in paragraph 3.2.6 of the report, the award of contract for the Bobby Moore Bridge Advertising Lease on the basis of Option B (namely advertising on the parapet walls of the bridge, plus the underpass walls excluding the mural with plaque) to Quintain Ltd.
(2) To note the minimum guaranteed amount in respect of Option B would generate additional financial return above the required guarantee over the four-year contract period compared with Option A.
(3) To note in respect of Option B the tiled mural with plaque in honour of Bobby Moore would remain on permanent display inside the underpass framed by the lightboxes.'
Replace that section with:
‘Councillor Butt said that he would open the item up for comments from Cabinet members. No Cabinet member indicated that they wished to speak.
Councillor Butt then moved the recommendation in the Officer Report, in relation to the award of the contract for the Bobby Moore Bridge Advertising Lease, saying that this was for Option B, ‘advertising on the parapet walls of the bridge, plus the underpass walls excluding the mural with plaque.’ He asked whether he could take this in agreement from Cabinet members, and although there was no response from them, he declared that the Recommendation was agreed.’
2. Remove this section of the minutes for item 7:
'Following on from the above decision, Philip Grant sought to raise a point of order, which the Councillor Muhammed Butt (as Leader of the Council) advised he was not minded to accept on the basis of Mr Grant already having had the opportunity to address the meeting when presenting the petition. '
Replace that section with:
‘Immediately following that declaration, Philip Grant raised a point of order. Councillor Muhammed Butt (as Leader of the Council) refused to acknowledge that a point of order had been raised, but Mr Grant continued to raise it, saying: 'Point of Order. You said it was agreed, but not a single member of the Cabinet put their hand up to agree.'
Councillor Butt continued to object to Mr Grant speaking, on the basis that he had already had the opportunity to address the meeting when presenting the petition. Councillor Neil Nerva tried to intervene, saying: 'Chair. On a point of order ...', but was ignored by the Council Leader. When Mr Grant finished trying to get his point of order considered by Councillor Butt, the Council Leader said: 'Thank you very much. Cabinet has agreed the recommendation for Option B. We will move on.’
These two proposed changes to the minutes of the meeting for item 7 would remedy the worst of the inaccuracies. If they are made, I would accept that the minutes would then be a true and correct record, which at present they are not. I hope that you can agree to make those changes. Thank you. Best wishes, Philip Grant.
I hope that Councillor Butt and his Cabinet will agree to correct the minutes, but I won’t be holding my breath.
Philip Grant
* This is the ‘standard practice’ I was referring to in my open email to the Council Leader and Cabinet members, as explained to me by a Brent Council Governance Officer:
‘In terms of the minutes, from my perspective these set out in full the decision made at the meeting based on the wording of the recommendations within the accompanying report, which were approved by Cabinet on the basis of Option B being clearly identified by the Leader as the substantive recommendation in relation to the award of the contract for the advertising lease and the remaining recommendations all listed for noting. These were agreed by Cabinet without anyone indicating they were minded to vote against, or seek to amend, with the minutes reflecting standard practice in the way decisions are recorded.’
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