How to speak at Healthy Neighbourhoods Special Council Meeting - deadline today

In response to queries from readers I asked Brent Council for the procedure for anyone with a view on the Healthy Neighbourhood to speak at the Extraordinary Council Meeting on November 15th.  This is the answer from the officer concerned:

We've had a number of enquiries relating to this meeting so happy to respond, with an outline of the process and timescales.

In terms of the date for this meeting, I can confirm that it will be taking place next Friday 16 October 2020 at 3:30pm.  As you'll be aware this has been arranged, following the submission of a request earlier this week, as an Extraordinary meeting of the Council for the purpose of considering a motion submitted on the Healthy Neighbourhood proposals.  An agenda for the meeting is due to be published later today, which will include details on the motion to be considered and this will be available to view and download via the following section of the Council's website:

http://democracy.brent.gov.uk/ieListMeetings.aspx?CommitteeId=180

I should point out that next week's meeting (as is current practice given the restrictions in place relating to corornavirus) is being held virtually via zoom but will also be webcast live, for those wishing to follow proceedings without contributing.  The live webcast will be available to view via the following link: 

https://www.brent.gov.uk/your-council/democracy-in-brent/local-democracy/live-streaming/

For anyone wishing to speak, as this is an Extraordinary Council meeting they would need to request a deputation with the deadline for doing so close of play today.  Under the deputation procedure they would then have up to 5 minutes to speak at the meeting, but any request would need to be submitted in writing to  katie.smith@brent.gov.uk (email would be fine) and cc to me james.kinsella@brent.gov.uk  and will need to specify what the deputation relates to and also who will be speaking and who they be representing.  We will also need a contact email address and phone number.  

We do have a limit of three deputations per Council meeting, so if we should receive more than three request to speak within this timescale the usual process would be to select which deputations go forward by way of a ballot.

In terms of petitions, unfortunately the same deadline will apply.  There is the ability for the lead petitioner to request a debate at Council on petitions which contain over 200 valid signatures.  A valid signature is taken as being from someone who either lives, works or studies in the borough so the signatures provided would need be to be checked beforehand with the petition either provided in hard or scanned copy or via the Council's e-petition facility. 

I realise these timescales are now very tight, given the date for the meeting, but am sure you'll appreciate this has been called as an Extraordinary meeting of the Council and hope this helps to clarify the position.

Proposals that might breathe a little more life into Brent Council meetings

Brent Full Council meetings have become a bit of a joke with a familar structure of leader grandstanding from both sides, ritual party political exchanges in a pale imitation of the House of Commons that get worse nearer election time, brown-nosing questions from Labour backbencher to Cabinet members, and motions that the public are not able to see in advance.  It is a long time since there has been a debate on a petition from the public.

Not to forget of course the regular attempts by John Warren's Conservative Group to wrest the front row seats from Suresh Kansagra's Conservative Group. After their failure they spend the rest of the Full Council meeting gleefully inserting knives between the shoulder blades of  nominal colleagues seated in front of them.

Changes suggested in an officer's report introduce measures that may improve things to some extent. It is noteworthy that a decision on whether to accept a deputation rests with the Chief Executive, advised by the Chief Legal Officer.

 


3.0  Detail

.         


Questions from members of the public 


.        3.1  It is proposed that a new Standing Order will be inserted which allows members of the public to ask questions of Cabinet members. The revised Standing Order which in the Appendix 1 appears as Standing Order 40 would allow for questions to be submitted in writing and circulated with the agenda for full Council. A written answer would be circulated by close of business the day before full Council. One supplementary question could be asked during the full Council meeting. 


External speaker

.        3.3  Provision is included in Standing Orders for an external speaker to be invited to attend full Council and speak for up to 10 minutes on an issue of relevance to Brent and for there to be an ensuing debate for up to 45 minutes. This will not be a standing item on the agenda but will be added to the agenda with the agreement of all Group Leaders. The relevant Lead Member will be permitted to speak for 5 minutes and will submit a motion in accordance with the normal rules on motions. Speeches by other members will not exceed 2 minutes.

  


Non cabinet members’ debate 


.        3.4  It is proposed that, following a recent trial of such a debate, at two Full Council meetings, that there should be a regular debate for a maximum of 21 minutes on a topic selected by backbench members. Up to six members can speak for up to three minutes and the Lead Member will be permitted to speak for up to three minutes and shall provide a written report, for information only, at the next Full Council meeting with what follow up action has been taken. 


Petitions scheme 


.        3.5  It is proposed that the existing petitions scheme is retained but in addition there is provision for ward members, or a chair of a scrutiny committee to make reference to the receipt of a petition to Full Council. In the event that a petition submitted via the Brent petition scheme attracts more than 200 signatures then Standing Orders will allow for a debate at full Council to be requested. 


Motions 


3.6. It is proposed that the timescales for motions will be amended so that motions must be submitted 5 days in advance and that amendments to motions must be submitted close of business the previous working day. This will allow members of the public to have available to them printed copies of the motions and amendments and to follow the debate more easily.

Deputations

.        3.7  It is proposed that the Chief Executive should have a power to determine whether or not a deputation should be accepted, on advice from the Chief Legal Officer. 


Leader’s report 

 

.        3.8  It is proposed that the Leader should have the opportunity to present an Annual report to Full Council. The Leader will be permitted to speak for 5 minutes and there will follow a debate for 20 minutes. Opposition Group 
Leaders will be able to speak for 2 minutes each and all other members will be able to speak for 2 minutes each until the time runs out.

Questions to Cabinet Members

.        3.9  It is proposed that the existing Standing Order is amended so that the original question and answer are provided in written form at the meeting of Full Council and there is provision for a member to ask one oral supplementary question lasting up to 1 minute and for the Cabinet member to reply taking up to 2 minutes. 


Will the next Brent Cabinet be a walk in the park?

The next Brent Cabinet meeting will be held at a new venue - the Roundwood Youth Centre, next to Roundwood Park in Longstone Avenue, Willesden.

The meeting is on Monday September 15th at 2pm and has a crowded, and potentially controversial agenda, as can be seen below.

The full Reports Pack is available on the Council's website HERE

The Press and Public can attend this meeting. Requests for deputations should go to anne.reid@brent.gov.uk Tel 020 8937 1359.