Guest post by Philip Grant in a personal capacity
Martin
reports Cabinet’s (in)action over my efforts to get 28 May minutes corrected.
If you
have been following the saga over the Bobby Moore Bridge advertising lease, and
what
happened at the Brent Cabinet meeting on 28 May, you
will know I feel strongly that the subsequent
official minutes for item 7 are not a correct record.
On
Sunday, Martin published a
guest post from me, setting out the text of an open email which
I had sent to the Council Leader, Cllr. Muhammed Butt, and all the members of
his Cabinet. This forwarded an email I had sent to Brent’s Corporate Director
(Law and Governance), which gave details of the changes I believe needed to be
made to the minutes, to make them a correct record, which is what minutes of
meetings are meant to be. I wrote: ‘I hope that you will approve those
amendments at your meeting on Monday.’
In the
hour before that meeting, there was an exchange of emails between the Corporate
Director and myself, followed by an email from the Council Leader after the
meeting. As Martin has published my views, I think it only fair that he should
also publish the Council’s response to them.
Here
are the full texts of the email exchanges on Monday 17 June, so that followers
of “Wembley Matters” can read them if they wish to, and make up their own minds
on the issues. All of the emails were copied to the Council Leader, Cabinet
members and Brent’s Chief Executive. (As I am writing this, I will reserve the
right to have the final word! You are welcome to agree or disagree with me in
the comments section below.)
Monday
17 June at 9.15am, from Brent’s Corporate Director (Law and Governance):
Dear
Mr Grant
Thank
you for your emails relating to this matter and I note your main concerns
identified in your email of 14 June 2024 (now copied to the Cabinet and Chief
Executive) following your consideration of Mr *****’s email of earlier that
day.
The
main purpose of minutes of a Cabinet meeting is to establish a clear record of
the decision(s) taken. The minutes
should also establish the reasons for the decision(s) including any alternative
options which are placed before Cabinet but not agreed. This can be done by reference to the report
relating to the decision.
The
minutes meet these requirements.
Other
details of the meeting are not required to be included. In respect of what is included I cannot see
that the minutes are inaccurate.
In
respect of the first section you wish to substitute, the decision and reasons
are required to be recorded in the minutes.
The minutes refer to the potential options being presented in the
report, they do not state that the Leader specifically presented these options
himself. You had of course already spoken about the Options so there could be
no doubt that the Cabinet was aware of them and of the views of those who
supported the petition to take note of them.
In agreeing the recommendations in the report, the Cabinet was agreeing
to note items as recommended as Mr ***** explained.
Cllr
Donnelly-Jackson thanked you for your contribution, which was for the purpose
of representing the residents who supported the petition, and I think recording
that as Cabinet thanking residents is not inaccurate.
There
is no general requirement for Cabinet members to vote by a show of hands or to
formally state their support. Cabinet
members were given the opportunity to indicate that they did not agree the
recommendations which the Leader had proposed be agreed, for example if they
had thought Option A was the correct choice.
None of them chose to do so.
In
respect of your second proposed substitution and your intervention to raise a
point of order, the minute clearly captures the import of the Leader’s response. As a member of the public observing a Cabinet
meeting you would not have the formal right to raise a point of order. However, given you stated the point you wish
to raise anyway, had the Chief Executive or Head of Law considered there was a
matter of concern to address I am sure they would have provided advice.
In
summary, although I wasn’t at the meeting, I have watched the webcast and do
not consider the minutes to be an incorrect representation of the decision or
the reasons for it, including the options which were presented by the report.
Best
wishes
Debra
Debra
Norman
Corporate Director, Law & Governance
Monday 17 June at 9.35am, my reply to Ms Norman’s email:
Dear
Ms Norman,
Thank
you for yoùr detailed response to the concerns I raised.
I
note what you have said, but still believe that the minute for item 7 of the 28
May Cabinet meeting is NOT a correct record, and should not be accepted by
Cabinet as such.
I
would be grateful if you would, please, publicly make clear at the meeting that
a member of the public involved at that meeting does not accept that minute as
being a correct record, and have that included in the minutes of today's
meeting. Thank you.
Best wishes,
Philip
Grant.
Monday 17 June at 9.59am (meeting started at 10am!), reply to me from Ms
Norman:
Dear
Mr Grant
Thank
you for your email.
This
would be a matter for the Leader.
Best
wishes
Debra
Monday 17 June at 11.08am, from Cllr. Muhammed Butt’s to me:
Thank
you.
The
minutes were accepted as a true reflection of the cabinet meeting held in May.
Regards
Muhammed
Cllr
Muhammed Butt
Leader of Brent Council
Labour councillor for Tokyngton ward.
It is
not often I agree with Cllr. Butt, but I think that what has happened over this
matter, since the
open email I wrote to him on 20 May (about the need for the
voting on the Bobby Moore Bridge advertising lease to not only be fair, but to
be seen to be fair) is a ‘true reflection’ of the state of Democracy in Brent
under his Leadership.
I said
above that I would have the final word. This is the reply I sent to the Council
Leader, with copies to Cabinet members and Brent’s Chief Executive and
Corporate Director … etc.:
Dear
Councillor Butt,
Thank
you for your email.
I
will pass on your message to those who are interested.
I
hope that you and your Cabinet colleagues will consider, along with the Chief
Executive and Corporate Director (Law and Governance), the points I made in my
email of 15 June, about the need for Cabinet decisions, and votes on them, to
be more visibly seen to be considered and made, in the interests of open
democracy.
That
is also something where "Change" would be welcomed. Best wishes,
Philip
Grant.
Brent
residents deserve to be treated with more respect by our elected councillors*. The least we should expect in a
democracy is that the decision-making body, Brent’s Cabinet, considers decisions carefully and votes properly on them
in its public meetings!
Philip
Grant.
* They were
democratically elected. Cllr. Butt topped the poll, receiving 1447 votes, when
he was elected to represent Tokyngton Ward in 2022, and Labour councillors won
57.6% of the votes cast in Brent, on a 30.67% turnout. Under our
first-past-the-post system, that gave Labour 49 out of 57 Council seats, and
after such a victory it was unsurprising that Cllr. Butt’s councillors voted to
give him four more years as Leader of the Council (a post he has held since May
2012).