Democracy in Brent – Council and Leader responses to my open email.

 Guest post by Philip Grant in a personal capacity

Martin reports Cabinet’s (in)action over my efforts to get 28 May minutes corrected.

 

If you have been following the saga over the Bobby Moore Bridge advertising lease, and what happened at the Brent Cabinet meeting on 28 May, you will know I feel strongly that the subsequent official minutes for item 7 are not a correct record.

 

On Sunday, Martin published a guest post from me, setting out the text of an open email which I had sent to the Council Leader, Cllr. Muhammed Butt, and all the members of his Cabinet. This forwarded an email I had sent to Brent’s Corporate Director (Law and Governance), which gave details of the changes I believe needed to be made to the minutes, to make them a correct record, which is what minutes of meetings are meant to be. I wrote: ‘I hope that you will approve those amendments at your meeting on Monday.’

 

In the hour before that meeting, there was an exchange of emails between the Corporate Director and myself, followed by an email from the Council Leader after the meeting. As Martin has published my views, I think it only fair that he should also publish the Council’s response to them.

 

Here are the full texts of the email exchanges on Monday 17 June, so that followers of “Wembley Matters” can read them if they wish to, and make up their own minds on the issues. All of the emails were copied to the Council Leader, Cabinet members and Brent’s Chief Executive. (As I am writing this, I will reserve the right to have the final word! You are welcome to agree or disagree with me in the comments section below.)

 

Monday 17 June at 9.15am, from Brent’s Corporate Director (Law and Governance):

 

Dear Mr Grant

 

Thank you for your emails relating to this matter and I note your main concerns identified in your email of 14 June 2024 (now copied to the Cabinet and Chief Executive) following your consideration of Mr *****’s email of earlier that day.

 

The main purpose of minutes of a Cabinet meeting is to establish a clear record of the decision(s) taken.  The minutes should also establish the reasons for the decision(s) including any alternative options which are placed before Cabinet but not agreed.  This can be done by reference to the report relating to the decision.

 

The minutes meet these requirements.

 

Other details of the meeting are not required to be included.  In respect of what is included I cannot see that the minutes are inaccurate.

 

In respect of the first section you wish to substitute, the decision and reasons are required to be recorded in the minutes.  The minutes refer to the potential options being presented in the report, they do not state that the Leader specifically presented these options himself. You had of course already spoken about the Options so there could be no doubt that the Cabinet was aware of them and of the views of those who supported the petition to take note of them.  In agreeing the recommendations in the report, the Cabinet was agreeing to note items as recommended as Mr ***** explained.

 

Cllr Donnelly-Jackson thanked you for your contribution, which was for the purpose of representing the residents who supported the petition, and I think recording that as Cabinet thanking residents is not inaccurate.

 

There is no general requirement for Cabinet members to vote by a show of hands or to formally state their support.  Cabinet members were given the opportunity to indicate that they did not agree the recommendations which the Leader had proposed be agreed, for example if they had thought Option A was the correct choice.  None of them chose to do so.

 

In respect of your second proposed substitution and your intervention to raise a point of order, the minute clearly captures the import of the Leader’s response.  As a member of the public observing a Cabinet meeting you would not have the formal right to raise a point of order.  However, given you stated the point you wish to raise anyway, had the Chief Executive or Head of Law considered there was a matter of concern to address I am sure they would have provided advice.

 

In summary, although I wasn’t at the meeting, I have watched the webcast and do not consider the minutes to be an incorrect representation of the decision or the reasons for it, including the options which were presented by the report.

 

Best wishes

 

Debra

 

Debra Norman
Corporate Director, Law & Governance

 

Monday 17 June at 9.35am, my reply to Ms Norman’s email:

 

Dear Ms Norman,

 

Thank you for yoùr detailed response to the concerns I raised.

 

I note what you have said, but still believe that the minute for item 7 of the 28 May Cabinet meeting is NOT a correct record, and should not be accepted by Cabinet as such.

 

I would be grateful if you would, please, publicly make clear at the meeting that a member of the public involved at that meeting does not accept that minute as being a correct record, and have that included in the minutes of today's meeting. Thank you. 

 

Best wishes,

 

Philip Grant.

 

Monday 17 June at 9.59am (meeting started at 10am!), reply to me from Ms Norman:

 

Dear Mr Grant

 

Thank you for your email.

 

This would be a matter for the Leader.

 

Best wishes

 

Debra

 

Monday 17 June at 11.08am, from Cllr. Muhammed Butt’s to me:

 

Thank you.

 

The minutes were accepted as a true reflection of the cabinet meeting held in May.

 

Regards

 

Muhammed

Cllr Muhammed Butt
Leader of Brent Council
Labour councillor for Tokyngton ward.

 

It is not often I agree with Cllr. Butt, but I think that what has happened over this matter, since the open email I wrote to him on 20 May (about the need for the voting on the Bobby Moore Bridge advertising lease to not only be fair, but to be seen to be fair) is a ‘true reflection’ of the state of Democracy in Brent under his Leadership.

 

I said above that I would have the final word. This is the reply I sent to the Council Leader, with copies to Cabinet members and Brent’s Chief Executive and Corporate Director … etc.:

 

Dear Councillor Butt,

 

Thank you for your email.

 

I will pass on your message to those who are interested.

 

I hope that you and your Cabinet colleagues will consider, along with the Chief Executive and Corporate Director (Law and Governance), the points I made in my email of 15 June, about the need for Cabinet decisions, and votes on them, to be more visibly seen to be considered and made, in the interests of open democracy.

 

That is also something where "Change" would be welcomed. Best wishes,

 

Philip Grant.

 

Brent residents deserve to be treated with more respect by our elected councillors*. The least we should expect in a democracy is that the decision-making body, Brent’s Cabinet, considers  decisions carefully and votes properly on them in its public meetings!

 

Philip Grant.

 

* They were democratically elected. Cllr. Butt topped the poll, receiving 1447 votes, when he was elected to represent Tokyngton Ward in 2022, and Labour councillors won 57.6% of the votes cast in Brent, on a 30.67% turnout. Under our first-past-the-post system, that gave Labour 49 out of 57 Council seats, and after such a victory it was unsurprising that Cllr. Butt’s councillors voted to give him four more years as Leader of the Council (a post he has held since May 2012).